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Workflow Lab

Much of an everyday process is handoffs between people and systems. Run one end to end, compare it with doing it by hand, then break a step to see what the safeguards do.

Simulated run with illustrative times. Nothing here connects to real systems.

Industry

New products, live on every channel

Trigger A supplier sends a file of 40 new products.

  1. Receive the supplier file

    Ready

    Supplier portal

    By hand
    10 min · Merchandising assistant downloads the file and opens it in a spreadsheet.
    Automated
    2 s · File picked up the moment it lands: 40 products.

  2. Check and complete the data

    Ready

    Product system

    By hand
    1 h 30 min · Merchandising assistant checks every field and emails the supplier about gaps.
    Automated
    6 s · Sizes, weights and categories checked and filled in from the supplier’s data.

  3. Write product descriptions

    Ready

    Content tools

    By hand
    1 h 20 min · Copywriter writes a description for each product.
    Automated
    10 s · Descriptions drafted from the product details in the brand’s style.

  4. Prepare the images

    Ready

    Image tools

    By hand
    40 min · Designer crops and resizes every image for each channel.
    Automated
    8 s · Images cropped and sized for each channel.

  5. Set prices

    Ready

    Pricing system

    By hand
    30 min · Pricing analyst applies the margin rules product by product.
    Automated
    3 s · Prices set from the margin rules.

  6. Approve the launch

    Ready

    Approval queue

    By hand
    45 min · Category manager reviews everything by email.
    Automated
    5 min · Category manager approves all 40 on one screen.

  7. Publish to every channel

    Ready

    Website, marketplaces and stores

    By hand
    1 h · Merchandising assistant uploads to the website, each marketplace and the store system one by one.
    Automated
    8 s · Published to the website, two marketplaces and the store system.
Simulate a problem

Every step goes right. Pick a problem to see the safeguards work.

Simulated clock0:00

Press Run to start.

By hand vs. automated

By hand
5 h 55 min
5 people involved
Automated
5 min 37 s
37 s of system time and 5 min of review
Time saved
98%
5 h 49 min on every request

What this means for your business

  • Work that took hours of handoffs finishes in seconds or minutes, and people step in only where judgment matters.
  • Outages and bad data don’t stop the business: systems retry on their own, and problems reach the right person with the context attached.
  • Every step leaves a record, so anyone can see where a request is and why.

How it works

  • Each step shows who does it by hand and what the automation does instead, with illustrative times.
  • A system outage is retried automatically, with a backup route where one exists.
  • Bad data stops only the request it affects and goes to a person with what they need to fix it. The workflow then picks up where it stopped.
  • Hands-on work, such as a repair, takes the same time either way; the automation handles everything around it.

Want this working in your operations?

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